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Cit of <br /> rl Request for Action <br /> River <br /> To Item Number <br /> Economic Development Authority 3.5 <br /> Agenda Section Meeting Date Prepared by <br /> Consent Agenda February 16, 2016 Amanda Othoudt, EDD <br /> Item Description Reviewed by <br /> Attendance Policy Cal Portner,City Administrator <br /> Reviewed by <br /> Action Requested <br /> Review the updated attendance policy and guidelines for commission members. <br /> Background/Discussion <br /> At the January 19,2016, City Council meeting, the Council approved changes to the Board& <br /> Commission Handbook, specifically regarding attendance of members. The Council directed staff <br /> liaisons to add this as an informational item at their next meeting. <br /> The previous policy did not clearly outline expectations about attendance requirements. Member <br /> attendance is very important and much needed in order to have good feedback and decisions from a <br /> cross section of the community. Non-attendance can cause quorum issues and work delays. <br /> The newly updated Attendance Policy will be enacted in 2016 and reads as follows: <br /> A member shall be expected to maintain a suitable attendance record. Attendance is vital to board service and City Council <br /> expectations. Because attendance is important, the City Council has adopted the following attendance policy: <br /> Members shall be automatically removed for lack of attendance. Lack of attendance is defined as a failure to attend three <br /> (3)meetings or at least two-thirds of the meetings(including regular and special meetings)scheduled during a rolling 12- <br /> month period. Participation for less than three fourths of a meeting shall be the same as a failure to attend a meeting. <br /> Members removed pursuant to this paragraph shall not continue to serve on the board and such removal shall create a <br /> vacancy. A member may appeal the termination by requesting a hearing before the City Council within 10 day of notice of <br /> termination. <br /> A standard commission attendance form shall be used by all commissions for the staff liaison to record attendance. The <br /> Office of the City Clerk shall forward the attendance record to the City Council at the end of each June and December for <br /> the Council review. Commission members shall notifi the staff liaison of planned absences 72 hours prior to the meeting <br /> missed. <br /> Financial Impact <br /> N/A <br /> Attachments <br /> • N/A <br /> P'I / EREI IT <br /> NATURE <br />