4.6. SR 02-01-2016 - Laserfiche WebLink

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Request for Action To Item Number Mayor and City Council 4.6 Agenda Section Meeting Date lFebruary1, Prepared by Consent 2016 Jessica Miller, Deputy City Clerk Item Description Reviewed by Special Event Permit — ERX Motorpark/Red Bull Tina Allard, City Clerk Snow Boundaries Reviewed by Cal Portner, City Administrator Action Requested Approve, by motion, a Special Event Permit for ERX Motorpark/Red Bull Snow Boundaries for Saturday, February 20, 2016, subject to the following conditions: 1. The event planner is required to notify surrounding businesses, residents, and organizations. The city will provide a template of the notice that must be distributed and a list of the properties to be notified. The event planner must submit an affidavit that the notice was distributed. 2. Event planner must coordinate traffic control and security with the Police Department and MnDOT. The applicant is responsible for fees associated with police personnel on site the date of the event. 3. No vehicle shall impact ground cover. If there is not sufficient snow cover to avoid impacts, that part of the track shall be closed. 4. No vehicle shall be taken over open water. If there is not sufficient ice cover to avoid impacts, that part of the track shall be closed. 5. Inspection of the outside area will take place prior to each outside event when there is a tent. Applicant must contact Fire Marshal Cliff Anderson at 763.635.1110 or 763.238.3489 to schedule an inspection after the tent area has been set up. 6. No electrical services shall be across any drive or walking surface. Background/Discussion ERX Motorpark has applied for a special event permit to host a Red Bull Snow Boundaries event on Saturday, February 20, 2016, from 7:00 a.m. — 7:00 p.m. The event is a 13 -mile snowmobile endurance race over varying terrain held on ERX Motorpark property. Financial Impact N/A Attachments ■ Overview of event ■ Event maps P0WIREU 6r Template Updated 4/14 I"ATURE]