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4°f ..,,_ Request for Action <br /> River <br /> To Item Number <br /> Housing.and Redevelopment Authority 7.8 <br /> Agenda Section Meeting Date Prepared by <br /> Consent Agenda February 1,2016 Amanda Othoudt,EDD <br /> Item Description Reviewed by <br /> Attendance Policy Cal Portner, City Administrator <br /> Reviewed by <br /> Action Requested <br /> Review the updated attendance policy and guidelines for commission members. <br /> Background/Discussion <br /> At the January 19, 2016, City Council meeting, the Council approved changes to the Board& <br /> Commission Handbook, specifically regarding attendance of members. The Council directed each staff <br /> liaison to add this as an informational item at their next meeting. <br /> The previous policy did not clearly outline expectations about attendance requirements. Member <br /> attendance is very important and much needed in order to have good feedback and decisions from a <br /> cross section of the community. Non-attendance can cause quorum issues and work delays. <br /> The newly updated Attendance Policy will be enacted in 2016 and reads as follows: <br /> A member shall be expected to maintain a suitable attendance record. Attendance is vital to board service <br /> and City Council expectations. Because attendance is important, the City Council has adopted the <br /> following attendance policy: <br /> Members shall be automatically removed for lack of attendance. Lack of attendance is defined as a <br /> failure to attend three (3) meetings or at least two-thirds of the meetings (including regular and special <br /> meetings) scheduled during a rolling 12-month period. Participation for less than three-fourths of a <br /> meeting shall be the same as a failure to attend a meeting. Members removed pursuant to this paragraph <br /> shall not continue to serve on the board and such removal shall create a vacancy. A member may appeal <br /> the termination by requesting a hearing before the City Council within 10 days of notice of termination. <br /> A standard commission attendance form shall be used by all commissions for the staff liaison to record <br /> attendance. The Office of the City Clerk shall forward the attendance record to the City Council at the <br /> end of each June and December for the Council review. Commission members shall notify the staff <br /> liaison of planned absences 72 hours prior to the meeting missed. <br /> Financial Impact <br /> N/A <br /> Attachments <br /> • N/A <br /> rill 11E1 Ir ATURE <br />