4.5. SR 08-03-2015 - Laserfiche WebLink

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EOty1� ,.,�� Request for Action River To Item Number Mayor and City Council 4.5 Agenda Section Meeting Date Prepared by Consent August 3, 2015 Jessica Miller, Executive Secretary/Deputy City Clerk Item Description Reviewed by Special Event Permit—Thumbs Up 5K Tina Allard, City Clerk Reviewed by Cal Portner, City Administrator Action Requested Approve,by motion, a Special Event Permit for the Thumbs Up High 5K scheduled for Saturday, September 26, 2015, subject to the following conditions: 1. Applicant must obtain property owner permission for use of any private property. 2. The event planner is required to notify businesses,residents, and organizations abutting the route. Downtown businesses must also be notified of the parking lot closure. The city will provide a template of the notice that must be distributed. The city will also provide a list of the properties to be notified. The event planner must submit an affidavit that the notices were distributed. 3. ERPD will provide three reserve officers/community service officers to assist with traffic control for the race. Applicant must contact Police Captain Darren McKernan (763.635.1202) at least two weeks in advance to arrange for police reserves. 4. The lower seating area and stage at Rivers Edge Commons Park can be used exclusively by the group but the upper plaza must remain open to the public. 5. Closure of the Main Street Parking Plaza parking lot will be permitted from 6:00 a.m. to 4:00 p.m. Saturday, September 26, 2015. Applicant is responsible for barricading parking lot. Parking lot must be completely cleared prior to removal of the barricades. 6. Walkers/runners are to utilize sidewalks, trail systems, or road shoulders throughout the entire route. No road closures will be permitted. It is each runner's responsibility to ensure the streets/intersections are safe prior to crossing. 7. A route marshal shall be placed every 500 feet along the race route to keep walkers,runners, and roller bladers on the sidewalk per MN Statute 169.21. Bike riders are permitted to ride on the shoulder of the roadway with the flow of traffic following the statutory requirement of MN Statute 169.221. Route marshals will not direct traffic. 8. Staggered start of five minutes between different race groups. 9. Registration form will include rules and expectations. 10. Participants shall not gather on the roadway and obstruct traffic at the completion of the race, they are to remain on the sidewalk or in the Main Street Parking Plaza. 11. Race marshal shall give a safety brief to all participants prior to the start of the race explaining the rules. 12. Applicant shall be responsible for garbage clean-up immediately following the event. 13. No paint allowed anywhere on route. Chalk or cones may be used on the sidewalks only. Chalk must be cleaned up immediately following the event. POWERED 6T Template Updoted 4/14 INAMIRE1