5.2. ERMUSR 07-14-2015 - Laserfiche WebLink

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Elk River Municipal Utilities UTILITIES COMMISSION MEETING TO: FROM: Elk River Municipal Utilities Commission Theresa Slominski—Finance and Office John Dietz, Chair Manager Allan Nadeau, Vice-Chair Daryl Thompson, Trustee MEETING DATE: AGENDA ITEM NUMBER: July 14, 2015 5.2 SUBJECT: Second Quarter Delinquent Items BACKGROUND: Second quarter delinquent items are presented for your review. We have previously reported on four different categories of delinquents as follows: • Assessments are delays in collecting the money owed and is assessed to the property taxes in the fall. • Collections amounts are those we send to the collection agency to try and collect after we have exhausted all our internal collection efforts. • Revenue Recapture (RR) is the program through the state where funds are collected from individuals' tax refunds and remitted to us,with the balance (if any) remitted to the individual. It presents an opportunity to collect funds rather than resorting to a collection agency or having to write them off completely. • Write Offs are amounts removed from the books with no further collection efforts being extended. DISCUSSION: Previously,we were able to provide a report individually identifying each of the customers' written off. This was not the ideal report to present because of its volume and limitations of customer data per State Statute 13.685, but it was the only report we had and we made it work. We are still working with NISC to create a process for writing off accounts that separates those for assessment in the fall, and those submitted to revenue recapture. Once that is complete,we will work with NISC to create reports for internal use and commission presentation. In the interim,this process is entirely manual but please note that it is still occurring. I have for review the color-coded recap comparisons with last year, identifying the four categories and the running totals. When comparing the far right totals columns for 2014 and 2015, note that we have a larger amount for 2015. The difference is in the amounts for RR, because the prior year amount is reduced by amounts collected and we are only showing IM PA � ER 1' Page 1 of 2 E Reliable Public Power Provider P O W E R E D To S£R V£ 53