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��i <br /> Eof <br /> lk — - Request for Action <br /> River <br /> To Item Number <br /> Mayor and City Council 8.2 <br /> Agenda Section Meeting Date Prepared by <br /> General Business July 6, 2015 Michael Hecker, Parks and Recreation Director <br /> Item Description Reviewed by <br /> Rivers Edge Park Expansion Proposal Tim Simon, Finance Director <br /> Reviewed by <br /> Cal Portner, City Administrator <br /> Action Requested <br /> Adopt,by motion,the Agreement for Professional Services to hire Hoisington Koegler Group,Inc. <br /> (HKGi) to complete the design and construction management of Rivers Edge Commons Park Phase One. <br /> Background/Discussion <br /> On April 20, 2015, the Council approved the concept plans for Rivers Edge Commons Park and directed <br /> staff to begin a phased approach for the improvements. <br /> A Request for Proposal (RFP) was drafted and advertised for professional design and construction <br /> administrative services to complete phase one. Three proposals were received. <br /> $37,900 TKDA <br /> $46,700 HKGi <br /> $68,955 WSB <br /> Following an internal review, HKGi received the strongest support for the project due in part to their work <br /> plan deliverables,project schedule, familiarity with the city, and the pricing. Staff did not have a good <br /> comfort level with the lowest bidder's proposed team and experience. Per state law, the city may choose <br /> the lowest responsible bidder for professional services contracts,not necessarily the lowest bid. <br /> Following approval, design development will begin in late July. Refined costs estimates are expected to be <br /> brought to Council in August before seeking construction bids. With the construction season well <br /> underway, construction costs are expected to be higher than a later bidding for spring construction. We <br /> will explore bidding this project in the winter for completion in the spring of 2016. <br /> Financial Impact <br /> This will be initially funded from the Park Improvement Fund. Once all costs are determined the <br /> professional services will be reallocated to the corresponding final funding source such as GRE reserve and <br /> Stormwater Funds. <br /> Attachments <br /> ■ Agreement of Professional Services <br /> ■ Request for Proposals Rivers Edge Commons Park Expansion Phase One <br /> ■ HKGi Proposal <br /> ■ City Council Approved Park Concept <br /> POWERED 9r <br /> UREI <br />