4.8. SR 05-04-2015 - Laserfiche WebLink

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Request for Action To Item Number Mayor and City Council 4.8 Agenda Section Meeting Date Prepared by Consent May 4, 2015Rich Czech, Arena Manager Item Description Reviewed by Zamboni Replacement Cal Portner, City Administrator Reviewed by Action Requested Approve, by motion, the purchase of a replacement Zamboni. Background/Discussion The Elk River Ice Arena’s 2015-19 Capital Improvement Plan anticipated funding for the replacement of the 1999 Zamboni in 2016. Doug Peters, the Zamboni Company’s area representative, has indicated that orders are 8-9 months out, which would place the delivery date of the machine in January or February of next year if ordered in May. Ice Arena staff is seeking approval to purchase the machine now with delivery expected in 2016. The Zamboni would be purchased through The National Joint Powers Alliance (NJPA), a national joint purchasing program that negotiates very competitive pricing. The 1999 Zamboni has served us well, however it has shown signs of wear in key components including the main drive motor, bearings for the conditioner, and the battery set, which are typically replaced every four to five years. Once we receive the delivery confirmation date of the new machine, the 1999 Zamboni will be placed on Govdeals.com with an expected minimum bid of $30,000. Staff feels the trade-in value offered by the Zamboni Company is not as good as we expect in the competitive bid market. Financial Impact The projected 2016 replacement cost in the 2016 CIP was for $120,000. The purchase price of $127,834.60 less the expected re-sale value of the 1999 machine is significantly below the budgeted amount. Funding is available in the Ice Arena Special Revenue Fund. Attachments  Proposal from the Zamboni Company  2015-2019 Capital Improvement Plan (Page 15)