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<br />Request for Action <br /> <br /> <br />To Item Number <br /> <br />Mayor and City Council 4.13 <br />Agenda Section Meeting Date Prepared by <br /> <br />ConsentMay 4, 2015T. John Cunningham, Fire Chief <br />Item Description Reviewed by <br />Fire Department Office Renovation Tim Simon, Finance Director <br />Reviewed by <br />Cal Portner, City Administrator <br /> <br />Action Requested <br /> <br />Approve, by motion interior, renovations for Fire Station #2 (Orono) in the amount of $43,874.96, with <br />$32,953.47 awarded to Cottonwood Construction, Inc. <br /> <br />Background/Discussion <br /> <br />The 2015 Capital Improvement Plan (CIP) included office improvements for Fire Station #2 (Orono). <br />Staff worked with Leo A. Daly, a Minneapolis-based architectural design and engineering firm with public <br />safety experience on the planned improvements which are intended to improve safety and security, and <br />provide office space for the deputy fire chief who currently occupies the administrative assistant’s space. <br /> <br />The total project was originally estimated at $35,000, which included design, construction and some <br />furniture costs. After the completion of architectural and engineering plans three quotes were received: <br />1. Cottonwood Construction, Inc. ................................ $38,753 <br />2. Terra General Contractors, LLC ............................... $39,900 <br />3. Ebert Inc. ...................................................................... $53,800 <br /> <br />With all quotes over estimates, staff and consultants reviewed the project scope and subsequent <br />reductions were made, as outlined in the attached memorandum. Leo A. Daly has since negotiated <br />further reductions of $5,799.53 with Cottonwood Construction. <br /> <br />Staff recommends a total project budget of $43,874.96, including $32,953.47 in construction costs be <br />awarded to Cottonwood Construction, Inc. The remaining balance is allocated for final architectural / <br />engineering design, project management, and furniture. Carpet replacement is funded in the public safety <br />building carpet replacement project. <br /> <br />Financial Impact <br /> <br />The 2015 CIP also included repairs to the garage floor at Fire Station #1, which came in $8,167.70 under <br />budget and will be reallocated to this project. The remaining $707.26 will come out of the government <br />building fund, which is where both projects are budgeted in 2015. <br /> <br />Attachments <br /> <br /> <br /> <br />Memorandum from Leo A. Daly <br /> <br />