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<br />Request for Action <br /> <br /> <br />To Item Number <br /> <br />Mayor and City Council 4.3A <br />Agenda Section Meeting Date Prepared by <br /> <br />ConsentMay 4, 2015Jessica Miller, Executive Secretary/Deputy City <br /> <br />Clerk <br />Item Description Reviewed by <br />Special Event Permit – Elk River Area Arts Alliance Tina Allard, City Clerk <br />for ArtSoup <br />Reviewed by <br />Cal Portner, City Administrator <br /> <br />Action Requested <br /> <br />Approve, by motion, a special event permit to the Elk River Area Arts Alliance (ERAAA) for the <br />ArtSoup festival scheduled for Saturday, June 27, 2015, subject to the following conditions: <br /> <br /> <br />1.Applicant must obtain property owner permission for the use of any private property. <br /> <br />2.The event planner is required to notify surrounding businesses, residents, and organizations. The <br />city will provide a template of the notice that must be distributed and a list of property owners <br />to notify. The event planner must submit an affidavit that the notice was distributed. <br /> <br />3.Closures of Main Street and Jackson Avenue will be permitted from 6:00 a.m. to 7:00 p.m. the <br />day of the event. All booths, tents, traffic control, etc. must be removed from the streets prior to <br />removal of the barricades. <br /> <br />4.If ERAAA wants to ensure all sites are clear of vehicles the day of the event: No Parking signs <br />must be in place 24 hours prior to enforcement. To avoid confusion with area businesses as to <br />when the parking restriction takes effect, the signs should be printed which read similar to the <br />following: <br /> NO PARKING <br /> Sat. June 27 <br /> 6:00 a.m. – 7:00 p.m. <br /> <br /> Special Event <br /> This Block <br /> <br />The ERAAA is responsible for printing the signs and they must meet the following <br />requirements: <br /> <br /> <br />Black or red lettering on white background. The NO PARKING font shall be bold <br />and a minimum of 2” in height. <br /> <br /> <br />Sufficiently weather resistant as to remain flat and legible during all weather <br />conditions. <br /> <br /> <br />Must be firmly affixed to wooden lath. <br /> <br /> <br />The ERAAA must provide 50 signs to adequately post the event area. <br /> <br /> <br />The signs must be provided to the Police Department AT LEAST 48 hours prior to <br />the event. <br /> <br />