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City of <br />Elk <br />River <br />Request for Action <br />To <br />Item Number <br />Mayor and City Council <br />8.1 <br />Agenda Section <br />Meeting Date <br />Prepared by <br />General Business <br />Aril 6, 2015 <br />T. ohn Cunnin ham, Fire Chief <br />Item Description <br />Reviewed by <br />Fire Department Ladder 1 Change Order <br />Tim Simon, Finance Director <br />Reviewed by <br />Cal Portner, City Administrator <br />Action Requested <br />Approve, by motion, a total project budget of $246,209.50 for the refurbishment of Ladder 1. <br />Background /Discussion <br />The Fire Department's ladder truck, built in 1990, was sent out for refurbishment earlier this year. Two <br />bids were received and the contract was awarded to Custom Fire Apparatus, Inc. for $229,392, with a <br />contingency of $5,500 held to cover any unforeseen costs that might arise. <br />As part of the truck's refurbishment, the vendor completed a thorough evaluation of the vehicle's <br />plumbing, hydraulic, and electrical systems. This involved tearing apart many of the components to <br />better evaluate wear and tear. The true condition of the interior working parts, such as pumps, <br />hydraulics, drivetram, etc., are unknown until the vehicle is disassembled. While the truck is in excellent <br />condition, there were a number of items that needed additional work, above that of what was anticipated <br />in the original Invitation to Bid. This includes some significant repairs to the hydraulic cylinders, <br />rebuilding of the aerial platform's rotation motor, and the replacement of the pump impeller. The total <br />cost of the additional work is $16,042.50. Staff was able to deduct $4,225 of repairs and parts from the <br />original proposal, bringing the total change order to $11,817.50. Staff is also recommending replacing <br />hose and other miscellaneous firefighting tools at a cost not to exceed $5,000. <br />While the project cost has increased slightly, the overall cost is still significantly lower than a new truck <br />($1.2 million). The added improvements are necessary to the core functions of the truck and will enhance <br />the vehicle's overall lifespan. <br />Financial Impact <br />The change order and additional equipment is a 4.77% increase over the original budgeted amount of <br />$235,000. Funds are available in the Equipment Replacement Fund to cover the additional <br />improvements. <br />Attachments <br />Change order summary <br />December 15, 2014, Request for Action <br />P a w E A E U s r <br />NaA f RE] <br />