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City of <br />Elk <br />River <br />Request for Action <br />To <br />Item Number <br />Mayor and City Council <br />4.10 <br />Agenda Section <br />Meeting Date <br />Prepared by <br />Consent <br />Aril 6, 2015 <br />Justin Femrite, P.E., City Engineer <br />Item Description <br />Reviewed by <br />Award Contract for 2015 Seal Coat Improvements <br />Cal Portner, City Administrator <br />Reviewed by <br />Action Requested <br />Approve, by motion, the contract award of the 2015 Seal Coat Project to Caldwell Asphalt Company, Inc. <br />in the amount of $228,891.76. <br />Background /Discussion <br />As authorized at the March 16, 2015, meeting, staff advertised the 2015 Seal Coat Improvements project. <br />Construction bids were received on Tuesday, March 31, 2015. The 3 bids received are summarized <br />below: <br />Caldwell Asphalt Co. Inc. $228,891.76 <br />Pearson Bros., Inc. $231,724.64 <br />Allied Blacktop Company $247,270.96 <br />Staff recommends awarding the project to Caldwell Asphalt Company, Inc. who was the lowest <br />responsible bidder <br />Financial Impact <br />The budget for 2015 preventative maintenance is $365,199. Deducting the $228,891.76 for the seal <br />coating contract and $60,000 in purchased rock from the budget leaves a balance of approximately <br />$76,000. This amount will be reprioritized into additional milling and patching throughout the system. <br />Attachments <br />■ None <br />P a w E A E U s r <br />NaA f RE] <br />