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Request for Action <br />To <br />Item Number <br />Mayor and City Council <br />4.4 <br />Agenda Section <br />Meeting Date <br />Prepared by <br />Consent <br />April 6, 2015 <br />Jessica Miller, Executive Secretary /Deputy City <br />Clerk <br />Item Description <br />Reviewed by <br />Special Event Permit — Zylstra Harley Davidson <br />Tina Allard, City Clerk <br />Reviewed by <br />Cal Portner, City Administrator <br />Action Requested <br />Approve, by motion, the special event permit for Zylstra Harley Davidson to hold special events as <br />shown on Exhibit A in 2015 with the following conditions: <br />1. The event planner is required to notify surrounding businesses, residents, and organizations. The city <br />will provide a template of the notice that must be distributed and a list of property owners to notify. <br />The event planner must submit an affidavit that the notice was distributed. <br />2. Inspection of the outside area will take place prior to each outside event when there is a tent. <br />Applicant must contact the fire marshal at 763.635.1110 for an inspection after the tent area has been <br />set up. <br />3. The tent shall be removed within one day of the event and the site returned to its previous condition. <br />4. Event parking may not obstruct public roadways or render them unsafe for vehicle or pedestrian <br />traffic. <br />5. If traffic becomes a problem around the temporary site, the area shall be delineated with a barrier to <br />restrict traffic. <br />6. No electrical services shall be across any drive or walking surface. <br />7. All temporary signs shall receive a permit prior to display. <br />8. Alcohol sales /service must comply with all applicable local and state laws. <br />Background /Discussion <br />Zylstra Harley Davidson has submitted an application to hold special events on numerous dates in 2015. <br />Exhibit A lists details about each event. All events take place entirely on Zylstra Harley Davidson <br />property and no road closures or additional city services are proposed. <br />Financial Impact <br />None <br />Attachments <br />■ Exhibit A — 2015 special event list <br />AR <br />