Laserfiche WebLink
City of <br /> Elk Request for Action <br /> River <br /> To Item Number <br /> Mayor and City Council 5.10 A <br /> Agenda Section Meeting Date Prepared by <br /> Consent January 5, 2015 Jessica Miller, Executive Secretary/Deputy City <br /> Clerk <br /> Item Description Reviewed by <br /> Special Event Permit—Shiver Elk River 5K Tina Allard, City Clerk <br /> Reviewed by <br /> Cal Portner, City Administrator <br /> Action Requested <br /> Approve,by motion,a Special Event Permit for the Elk River Area Chamber of Commerce for the <br /> Shiver Elk River event scheduled Saturday,February 7, 2015, subject to the following conditions: <br /> 1. The event planner is required to notify surrounding businesses, residents, and organizations. The <br /> city will provide a template of the notice that must be distributed. The city will provide a list of <br /> the property owners who must be notified. Event planner must submit an affidavit that the notice <br /> was distributed. <br /> 2. Tents must meet applicable state and fire building code requirements. No stakes shall be pounded <br /> into the pavement. Applicant is responsible for contacting the fire marshal at 763.635.1110 or <br /> 763.238.3489 to schedule an inspection prior to opening of the tents. <br /> 3. Applicant shall be responsible for refuse clean-up immediately following the event. <br /> 4. Walkers/runners are to utilize sidewalks, trail systems, or road shoulders throughout the entire <br /> route. No road closures will be permitted. It is each runner's responsibility to ensure the <br /> streets/intersections are safe prior to crossing. <br /> 5. Applicant must contact Police Captain Ron Nierenhausen (763.635.1202) at least three weeks <br /> prior to the event to arrange for police reserves. <br /> Background/Discussion <br /> The Elk River Area Chamber of Commerce plans to host Shiver Elk River on Saturday, February 7, 2015. <br /> A majority of the Shiver Elk River event will take place at Orono Park. A hockey tournament will be held <br /> at Handke Pit. Events held entirely on park or school district property do not qualify for special event <br /> permitting;however;a 5K walk/run is included as part of the event and requires a special event permit. <br /> The race route is outlined on the attached map and will begin and end at Orono Park at noon. <br /> Financial Impact <br /> N/A <br /> Attachments <br /> ■ Route map provided by applicant. <br /> P a w E A E U s r <br /> Template Updated 4/14 INIM UREI <br />