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,-(_/ ITEM # 9.C.1. <br /> MEMORANDUM <br /> ityof _i <br /> llk TO: Park and Recreation Commission <br /> River - <br /> FROM: Michele McPherson, Director of Planning <br /> DATE: July 9, 1999 <br /> SUBJECT: Volunteer Picnic <br /> It is my understanding that one of the items on the Park and Recreation Commission <br /> workplan was sponsorship of a volunteer picnic. As we begin to plan this event, the <br /> following questions need to be answered: <br /> • When? September or October would probably be ideal months. Does the <br /> Commission want to have an evening or a Saturday event. If it is in the evening, <br /> should it occur on a regular meeting night in lieu of a regular meeting? <br /> • Where? Which park facility does the Commission want to "showcase"? <br /> • Who is to be invited? If a number of groups are invited, are just the leaders invited <br /> or the entire membership? <br /> • • What are we feeding the attendees? Bar-be-que? Hot dogs/brats, chips and pop <br /> would probably be the easiest. Who would cook or should we have it catered? <br /> • Will there be some type of program? <br /> We will need a subcommittee of interested Commission members to help staff plan this <br /> event. <br /> Recommendation <br /> Staff recommends that the Commission: <br /> 1. identify possible dates <br /> 2. brainstorm a list of invitees <br /> 3. identify a park location <br /> at its July meeting. Interested Commission members can then assist staff in the <br /> remaining details. <br /> Please indicate your interest in participating in this project. <br /> • <br /> 13065 Orono Parkway • P.O. Box 490 • Elk River, MN 55330 • TDD &Phone: (612)441-7420 • Fax: (612)441-7425 <br />