6.1b. ERMUSR 09-09-2014 - Laserfiche WebLink

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A \c) Elk River Municipal Utilities UTILITIES COMMISSION MEETING TO: FROM: Elk River Municipal Utilities Commission Theresa Slominski—Finance and Office Manager John Dietz—Chair Al Nadeau—Vice Chair Daryl Thompson—Trustee MEETING DATE: AGENDA ITEM NUMBER: September 9, 2014 6.1b SUBJECT: Staff Update DISCUSSION: We had 2,579 credit card payment transactions in August, compared to 2,456 in July. The fee for August should be $5802.75. An update on the software conversion: • The ABS (Accounting Business Solutions, or General Ledger) module of the software conversion is complete. We are still learning much of the software intricacies and have included our first set of financials with this packet. Two members from NISC will be back September 22nd—September 26th for final training and processing on our ABS module. • The Customer Billing team was here for the analysis work August 6th through the 8th and it went well. There is still much to do and we have several follow-up conference calls to schedule to finish this work for the billing module of the software conversion. • At our August Commission meeting I shared the buyout amount from our current credit card provider for the termination of our association with them, effective June 8th 2016. I have had further communication with them and they have revised their number 10%. More information on that is attached with this update. To update on the PCAs, we have received high PCAs every month through July in 2014. (At the time of writing this memo August information has not been received.)With the July bill, the accumulated total was $832,328. We charged 6 mils in May collecting $130,131, 6 mils in June collecting $131,188, 2 mils in July collecting $46,277, and 1 mil in August collecting$26,080. This leaves us the uncollected balance at$498,652. If we receive no other PCAs, we are at the $500,000 we established as the amount we were willing to absorb. We will continue to monitor this and provide the updated balances. On August 27th I attended the annual insurance pool meeting where I received our 2015 renewal projections for our health insurance. We had high claims last year and so we have an increase of P0WEDED 01 � Page 1 of 2 NATURE E Reliable Public Power Provider P O W E R E D T O S E R V E 69