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City of <br /> Elk - Request for Action <br /> River O. <br /> To Item Number <br /> Mayor and City Council 4.4 <br /> Agenda Section Meeting Date Prepared by <br /> Consent August 18, 2014 Jessica Miller, Executive Secretary/Deputy City <br /> Clerk <br /> Item Description Reviewed by <br /> Special Event Permit- Elk River High School Tina Allard, City Clerk <br /> Homecoming Parade Reviewed by <br /> Cal Portner, City Administrator <br /> Action Requested <br /> Approve,by motion,a special event permit for the Elk River High School homecoming parade on <br /> Friday, September 19, 2014,with the following conditions: <br /> 1. The event planner is required to notify all property owners abutting the parade route. The city <br /> will provide a template of the notice that must be distributed. The city will also provide a list of <br /> the properties to be notified. The event planner must submit an affidavit that the notice was <br /> distributed. <br /> 2. Garbage clean-up shall be completed immediately following the parade. <br /> 3. Signs shall be installed at the following locations no later than September 12, 2014. <br /> ■ School Street 50-feet west of Freeport Street (alerting westbound traffic) <br /> ■ School Street 100-feet east of Proctor Avenue (alerting eastbound traffic) <br /> ■ Jackson Avenue at 7"' Street (alerting northbound traffic) <br /> ■ Jackson Avenue at the north high school parking lot entrance (alerting southbound <br /> traffic) <br /> The signs shall state: <br /> School Street Closed <br /> 4:00 p.m. —6:00 p.m. <br /> Friday, Sept. 19 <br /> Parade <br /> Upon completion of the parade, all signs shall be immediately removed.The sign sheeting shall <br /> be orange with black lettering,reflective, and mounted on a 30x30 aluminum plate. The signs <br /> shall be mounted on a Type 3 barricade, or approved equal. The barricades shall be secured with <br /> sandbags or tied to an existing pole to prevent them from being removed or tipped over. <br /> 4. Police and reserve support will be provided for traffic control. <br /> 5. Candy may be handed out at the parade but is not allowed to be thrown from moving objects. <br /> Background/Discussion <br /> Elk River High School is requesting a special event permit for their homecoming parade on Friday, <br /> September 19, 2014, beginning at 5:00 p.m. The parade will begin in the Parker Elementary parking lot <br /> and head west on School Street ending in the Elk River High School parking lot. <br /> P a w E R E U 6 Y <br /> Template Updated 4/14 INIM UREI <br />