10.2. SR 08-04-2014 - Laserfiche WebLink

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City of Elk Request for Action River To Item Number Mayor and City Council 10.2 Agenda Section Meeting Date Prepared by Work Session August 4, 2014 Cal Portner, City Administrator Item Description Reviewed by Chamber of Commerce Lease Renewal Reviewed by Action Requested Discuss and provide direction for Chamber of Commerce building lease. Background/Discussion The city and the Elk River Area Chamber of Commerce entered into a lease agreement for the city- owned property they use on September 1, 1994,with a termination date of September 1, 2009. The chamber exercised their option to extend the lease for one period of five years,which will terminate on September 1, 2014. The chamber pays base rent of$1.00 (one dollar) per year. The chamber is also responsible for the maintenance and repairs of the building inside and out and the property including mowing and landscaping, as well as utilities. The city maintains the sidewalks, the driveway, and parking areas including snow removal. The lease agreement has served both the chamber and city well. The chamber would like to renew the lease and has requested the following lease improvements: 1) The city provide snow removal from the deck. 2) The city maintain the lawn irrigation system. 3) The city provide lawn care and mowing services. Of the three requests, staff recommends consideration of maintaining the lawn irrigation system with the provision that the chamber pays the water costs and consents to maintaining the turf in an aesthetically pleasing (green) manner. The city maintains other irrigation systems,has staff expertise as well as a contractor to maintain systems operating efficiently. It is in the city's interest to have an aesthetically pleasing entrance to the city. The costs and efficiency of city maintenance and repair would be mutually beneficial. The city currently contracts privately for lawn care and mowing around city buildings. There is no advantage to adding an additional contract. We also utilize equipment for snow removal of lots and sidewalks. Our building maintenance staff clear snow from sidewalks,patios, etc. in conjunction with their existing workloads. The chamber would be better served from a customer service standpoint to remove the snow from the deck and walking areas. P a w E R E U 6 Y NaA f RE]