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it <br /> C' of <br /> ■ Request for Action <br /> River <br /> To Item Number <br /> Parks and Recreation Commission 7.1 <br /> Agenda Section Meeting Date Prepared by <br /> Discussion Item June 11, 2014 Michael Hecker,Parks and Recreation Director <br /> Item Description Reviewed by <br /> Memorial and Donation Policy <br /> Reviewed by <br /> Action Requested <br /> No action to taken at this time. <br /> Background/Discussion <br /> With the recent inquiries for bench and tree memorials, staff started working on a donation policy. Just <br /> recently a citizen contacted the Parks and Recreation Department on how to plant a tree in honor of a <br /> loved one. Currently,the city does not have a good way of doing this. It has been on a case-by-case <br /> basis. Without a policy,it is not a very welcoming experience and it is inconsistent. <br /> The main purpose of a policy for donations is to establish guidelines, standards and procedures for the <br /> installation and care of donated elements in parks and city owned properties. Staff desires to encourage <br /> donations while at the same time managing aesthetic impacts and mitigate on-going maintenance costs. <br /> A sample policy outline is attached to begin discussion at the June 11 meeting. Staff is recommending <br /> that based on discussion from the Commission that a work session is planned for July 9 to review policy <br /> concepts and ideas. <br /> Once the policy is approved,staff will work on marketing to promote park donations. <br /> It will be August or later before a policy is recommended and then approved by City Council. In the <br /> meantime, staff will continue to work with the Rotary and Lions Club on a bench memorial for Bailey <br /> Point Nature Preserve. <br /> Financial Impact <br /> The plan is for a new policy to consistently outline the actual cost of donating a park element that <br /> includes costs for installation and maintenance. <br /> Attachments <br /> • Memorial and Donation Policy Outline <br /> r MEREI 1 ATURE <br />