8.2. SR 06-02-2014 - Laserfiche WebLink

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City of Elk=' Request for Action River To Item Number Mayor and City Council 8.2 Agenda Section Meeting Date Prepared by General Business June 2, 2014 Suzanne Fischer,Director, CODD Item Description Reviewed by Bus Storage and Maintenance Agreement with Tri- Cal Portner, City Administrator County Action Program,Inc. (Tri-CAP) Reviewed by Action Requested Approve,by motion, an agreement with Tri-CAP,Inc. to store and maintain up to four public transportation buses at the city Maintenance Facility. Background/Discussion Tri-CAP is the federally-designated Community Action Program for Benton, Sherburne, and Stearns counties. The mission of Tri-CRP's Transit Connection and Volunteer Driver Program is to provide safe, dependable, affordable,and courteous transportation services for the general public in these counties. Tri-CAP approached the city in January seeking a new location for their bus storage and maintenance needs. Their lease at Sauk Centre expires in June and they were looking for a one-stop shop to better serve their customers. With assistance from the City Administrator, City Attorney, City Finance Director, and the Risk Management Attorney from the League of Minnesota Cities, staff has prepared an agreement for this purpose. The initial agreement includes a two-year term and identifies the rates and logistics of the arrangement. Financial Impact The terms of the agreement are intended to be cost-neutral for the services provided. Our service level and economy of scale provide a good benefit for Tri-CAP and their rental of storage space, and office space and provides new revenue for some of our excess capacity. The use of maintenance staff time will be monitored to ensure both the city and Tri-CRP's needs are met. The new revenue does provide opportunity to improve training, acquire needed maintenance equipment, and outsource work as required. Attachments ■ Agreement P a w E A E U s r NaA f RE]