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City of <br /> Elk - Request for Action <br /> River O. <br /> To Item Number <br /> Mayor and City Council 8.3 <br /> Agenda Section Meeting Date Prepared by <br /> General Business June 2, 2014 Cal Portner, City Administrator <br /> Item Description Reviewed by <br /> Independence Day Fireworks <br /> Reviewed by <br /> Action Requested <br /> Approve,by motion,an expenditure of budgeted city funds for the purpose of purchasing fireworks for <br /> the annual Independence Day event. <br /> Background/Discussion <br /> The City Council supports local activities that promote positive community recognition and good will. <br /> Until recently, a local group has hosted an annual Independence Day event which included an event finale <br /> with a fireworks show. The group is no longer able to continue the event for 2014. <br /> The City of Elk River budgets for a donation of in-kind services and reimbursable program event <br /> expenditures to not exceed $5,000 for the annual event. The in-kind services include event policing and <br /> traffic enforcement, fire watch,Lions Park building attendants, liability insurance, and portable restroom <br /> facilities at Lion's Park. <br /> Without the daylong event in 2014, a portion of the budgeted funds could be available to use as a city <br /> expenditure to purchase fireworks. <br /> Staff projects the following costs associated with a fireworks-only event: <br /> 1) Police/Traffic Control- $1,000 <br /> 2) Fire watch- $400 <br /> 3) Lions Park Building attendant- $100 <br /> 4) Liability Insurance - $250 <br /> 5) Portable toilets - $200 <br /> Between the Police budget and the Mayor/Council budget we have allocated $5,000 to the previous event <br /> for overtime and program event expenses. Subtracting out the items listed above (1-5) leaves a balance <br /> available of$3,050 toward the fireworks expenditure which is $15,000. <br /> Financial Impact <br /> Total event expenditure is $15,000 for fireworks plus $1,950 event-related expenses for a combined total <br /> of$16,950. The city has $5,000 budgeted to be spent on the event plus an additional$6,000 from the <br /> Economic Development Authority leaving a balance of$5,950 to be funded from donations,previous <br /> P a w E R E U 6 Y <br /> NaA f RE] <br />