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City of <br /> Elk Request for Action <br /> River <br /> To Item Number <br /> Mayor and City Council 4.9 <br /> Agenda Section Meeting Date Prepared by <br /> Consent June 2, 2014 Bob Pearson, IT Manager <br /> Item Description Reviewed by <br /> Storage Area Network Replacement and Server Tim Simon, Finance Director <br /> Upgrade Reviewed by <br /> Action Requested <br /> Approve,by motion,the purchase of an upgrade to server and Storage Area Network equipment from <br /> Marco. <br /> Background/Discussion <br /> This project will be a complete replacement/refresh of our current servers and Storage Area Network <br /> which will be five years old. <br /> This is highly critical equipment used to store and meet all the city's computer data and storage needs. <br /> The original equipment was first generation and the product has matured since the original purchase. The <br /> city has been experiencing more frequent failures over the past year. <br /> The project is made up of equipment from EMC and Cisco with labor coming from Marco. The goal is <br /> to transfer to the new platform without any downtime for user applications. Pricing includes five years of <br /> 24/7 maintenance from EMC and three years of Cisco 24/7 maintenance. <br /> The new equipment has a useful life of 5-6 years since the product has matured more from five years ago <br /> and replacement was planned in the Capital Improvement Plan. <br /> Financial Impact <br /> The 2014 IT budget for capital outlay is $135,500 and $99,000 was allocated for this project. The Cisco <br /> equipment and labor costs are from the state contract. We received two vendor quotes on the EMC <br /> equipment, and Marco was the low cost supplier on this item. Total project costs are just under budget at <br /> $98,947. <br /> Attachments <br /> ■ 2014-2018 Capital Outlay Sheet for Annual Technology Upgrades <br /> P a w E A E U s r <br /> Template Updated 4/14 INIM UREI <br />