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City of <br /> Elk - Request for Action <br /> River O. <br /> To Item Number <br /> Mayor and City Council 4.613 <br /> Agenda Section Meeting Date Prepared by <br /> Consent April 21, 2014 Jessica Miller, Executive Secretary/Deputy City <br /> Clerk <br /> Item Description Reviewed by <br /> Special Event Permit Amendment—Zylstra Harley Tina Allard, City Clerk <br /> Davidson Reviewed by <br /> Cal Portner, City Administrator <br /> Action Requested <br /> Approve,by motion,a special event permit amendment for Zylstra Harley Davidson to include the <br /> additional events as highlighted in Exhibit A, subject to the following conditions consistent with the <br /> original approval: <br /> 1. The event planner is required to notify surrounding businesses, residents, and organizations of the <br /> additional events. The city will provide a template of the notice that must be distributed and a list <br /> of property owners to notify. The event planner must submit an affidavit that the notice was <br /> distributed. <br /> 2. Inspection of the outside area will take place prior to each outside event when there is a tent. <br /> Applicant must contact the fire marshal at 763.635.1110 for an inspection after the tent area has <br /> been set up. <br /> 3. The tent shall be removed within one day of the event and the site returned to its previous <br /> condition. <br /> 4. Event parking may not obstruct public roadways or render them unsafe for vehicle or pedestrian <br /> traffic. <br /> 5. If traffic becomes a problem around the temporary site, the area shall be delineated with a barrier <br /> to restrict traffic. <br /> 6. No electrical services shall be across any drive or walking surface. <br /> 7. All temporary signs shall receive a permit prior to display. <br /> Background/Discussion <br /> The Council approved a special event permit on February 3, 2014, to Zylstra Harley Davidson for <br /> numerous events in 2014. Zylstra recently requested approval for additional events. All events will take <br /> place entirely on Zylstra Harley Davidson property and no road closures or additional city services are <br /> proposed. <br /> Financial Impact <br /> N/A <br /> Attachments <br /> ■ Revised Exhibit A <br /> P a w E A E U s r <br /> NaA f RE] <br />