8.1. SR 03-17-2014 - Laserfiche WebLink

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City of Elk - Request for Action River To Item Number Mayor and City Council 8.1 Agenda Section Meeting Date Prepared by General Business March 17, 2014 Suzanne Fischer,Director, CODD Item Description Reviewed by Professional Services to Develop and Implement Cal Portner, City Administrator the Surface Water Management Plan (SWMP) Reviewed by Action Requested 1. Approve,by motion,a professional services proposal for $127,000 from HDR Engineering,Inc., to develop and implement the city's Surface Water Management Plan (SWMP). 2. Approve,by motion,the pay estimate as described below. Background/Discussion The city is required to comply with Phase II of the Municipal Separate Storm Sewer System (MS4) Permit as mandated by the Clean Water Act and through the Minnesota Pollution Control Agency (MPCA). The permit requires the city to develop and implement a stormwater program that fulfills the following minimum control measures: • Public Education and Outreach • Public Participation and Involvement • Illicit Discharge Detection and Elimination (IDDE) • Construction Site Stormwater Runoff Control • Post Construction Stormwater Management • Pollution Prevention and Good Housekeeping The services of a consultant were solicited as the city does not currently have adequate staff to undertake this volume of work within the first year of the program. Staff anticipates utilizing the consultant team for approximately 6 months to develop and implement the program. This includes developing and implementing the above minimum program components along with their associated guidelines, schedules, documents,presentations, and staff training.The consultant team will also be responsible to inventory and type 384 city ponds and enter all data into an asset management system compatible with our existing GIS system. The consultant will prepare and submit the annual report to the MPCA by June 1, 2014. Staff proposes hiring a staff person (i.e. stormwater coordinator) midyear to work alongside the consultant prior to the end of their assignment. The future employee would then assume full program responsibility for the remainder of 2014 and beyond. Staff considered requesting a higher level employee first quarter,which would have cost less than a consultant; however one individual could not accomplish this workload in 2014. Staff also considered solely utilizing a consultant for 2014 but that cost was excessive. A combination of consultant/future staff was determined to be the most cost effective option for the city. This approach will allow us to remain in compliance and get the program up to speed this year. pawIRI1 0 NaA f RE]