9.4. SR 02-03-2014 - Laserfiche WebLink

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City of Elk - Request for Action River O. To Item Number Mayor and City Council 9.4 Agenda Section Meeting Date Prepared by Worksession February 3, 2014 Cal Portner, City Administrator Item Description Reviewed by Hockey Day Minnesota Expenses Reviewed by Action Requested Review and discuss city expenses attributed to Hockey Day Minnesota and provide direction for items that should be reimbursed. Background/Discussion Hockey Day Minnesota provided positive national exposure to the City of Elk River. The event was planned and carried out through a formal partnership of the City of Elk River, ISD #728, The Elk River Area Chamber of Commerce and The Elk River Youth Hockey Association. Each partner agreed to make resources available from their respective talent base to carry out a successful event. The city responsibilities included park maintenance,public safety, transportation (snow plowing, traffic engineering, signage,parking),ice operations, and facilities planning (Handke Pit and surrounding area). Most of our work included maintenance work and public safety that we carry out or staff, budget and plan to carry out each year. Each year,depending on Mother Nature and other unforeseen challenges,we re-prioritize our work to meet the goals, expectations and vision of the community and its leaders with the resources available. Before we engaged in this process,the Hockey Day Minnesota Steering Committee was informed that there may be some items beyond the city's budget that may need to be reimbursed and the Council expressed consensus to participate in the partnership. My recommendation is to seek reimbursement for only the items that are not taxpayer supported, such as the Ice Arena and items in which we would charge out to other entities operating in the city. Most of the costs attributed to the event are items that would be typically carried out as a part of our city services. Financial Impact None Attachments ■ Expense lists P a w E A E U a r NaA f RE]