5.2. ERMUSR 04-08-2003 - Laserfiche WebLink

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k River y iviunicipal Utilities 322 King Avenue phone: 763.441.2020 Elk River,MN 55330 Fax:763.4418099 April 1, 2003 To: Elk River Municipal Utilities Commission John Dietz Jerry Takle James Tralle From: Bryan C. Adams Subject: Phone System At the last couple of Elk River Municipal Utilities Commission meetings, we have been discussing a different phone system. The City of Elk River is also exploring a different phone system as well. This commission has expressed a desire to utilize the same phone system as the City to enhance internal communication. Utility staff has expressed some concerns regarding phone security and reliability. City staff has recommended at the March 31, 2003 City Council meeting to purchase a traditional PBX phone system by Inter-tel instead of the more complicated Voice/IP system initially proposed. The Inter-tel system will be purchased thru the State of Minnesota Cooperative Purchasing Venture. The Inter-tel phone system and associated system architecture satisfies our security and reliability concerns. Each remote site from City Hall including our Utility will have a stand alone phone system with outside lines coming into that site. All of the sites will be linked together through North Star Access System for transferring calls and intemet access using City Hall as the base hub. North Star Access fiber telephone system is also looped. If a leg fails for any reason, calls can be routed through the other leg after manual switching is complete. Enclosed is the schematic sketch of architecture of the proposed system. The estimated cost to install our portion of this phone system is $19,633.90. We do not know the shared costs to us, if any, for the City's system. Staff recommends purchasing the Inter-tel phone system to secure the quoted pricing. This system will not be installed until late winter of 2004.