6. EDSR 07-15-2013 - Laserfiche WebLink

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Elk REQUEST FOR ACTION River To ITEM NUMBER Economic Development Authority 6 AGENDA SECTION MEETING DATE PREPARED BY July15, 2013 Brian Beeman,Director of Economic Development ITEM DESCRIPTION REVIEWED By Amend the bylaws to be consistent with the City purchasing Jeremy Barnhart, Deputy Director, policy. CODD REVIEWED BY ACTION REQUESTED Consider a resolution amending the bylaws to be consistent with City purchasing policy. BACKGROUND/DISCUSSION The EDA bylaws call for two EDA Officers to sign all contracts and approve purchases. The bylaws also require all contracts/agreements to first be reviewed by an attorney. This is problematic and delays some projects because EDA Members are not always present to sign the agreements and/or approve of purchases. Staff would like the flexibility to have the Executive Director approve simple contracts and purchases in order to keep projects moving forward.Amending the bylaws to be consistent with the city purchasing policy means that the bylaws won't have to be amended each time there is a change in policy. Staff is requesting that the bylaws be amended to state that the Executive Director shall follow the City Purchasing Policy for all purchases. A change in administrative procedures for purchasing and approval of contracts would require approval of the attached resolution. The EDA can amend the bylaws at any regular meeting assuming notice of the proposed amendment is given to each Commissioner and each member of the governing body of the City prior to the meeting. The City Attorney has reviewed the bylaws and proposed resolution. FINANCIAL IMPACT None ATTACHMENTS • Articles 3 &4 of EDA Bylaws • Proposed resolution to amend by-laws • City Purchasing Policy Action Motion by Second by Vote Follow Up PIVEIEI II N:\Departments\Community Development\Economic Development\EDA to move\Agenda\Year2013\7-15-2013\6 sr AWE Request for Action-Amend Bylaws(1).docx