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City of <br /> EW REQUEST FOR ACTION <br /> River <br /> TO ITEM NUMBER <br /> Mayor and City Council 4.5 <br /> AGENDA SECTION MEETING DATE PREPARED BY <br /> Consent July 1, 2013 Michael Hecker, Parks and Recreation <br /> Director <br /> ITEM DESCRIPTION REVIEWED By <br /> Parks and Recreation Equipment Purchase Tim Simon, Finance Director <br /> Suzanne Fisher, Fleet Committee <br /> Chair <br /> REVIEWED BY <br /> Cal Portner, City Administrator <br /> ACTION REQUESTED <br /> Approve by motion authorization to purchase a sidewalk machine for$136,263.72. <br /> BACKGROUND/DISCUSSION <br /> Funds are available in the 2013 Equipment Replacement Fund to purchase a sidewalk machine with <br /> attachments to replace the current 2004 Holder sidewalk machine. Replacement was reviewed in detail <br /> when the Fleet Committee met with the Council in 2012. At that time, staff recommended to place the <br /> purchase on hold to see how the machine performed during the 2012-13 snow season. On May 19, 2013, <br /> the Fleet Committee unanimously recommended to move forward on the purchase after reviewing <br /> service records, safety concerns, and the revised budget. <br /> The Equipment Replacement Fund had a replacement value of$186,250. Staff has identified a different <br /> sidewalk machine (MB MSV) manufactured in Wisconsin at a significantly lower cost than originally <br /> planned. The reduction was due to the machine's pricing and negotiating a higher trade-in value. <br /> Lakeville and Brooklyn Park also use this machine and their staff cited good performance,high employee <br /> satisfaction, and easy parts replacement in their recommendation. <br /> We also considered waiting until January 1,2014, to purchase and utilize the pending sales tax exemption; <br /> however, state contract pricing ends December 31, 2013, and new engine emissions standards will <br /> increase the cost significantly. Staff recommends purchase of the Municipal Service Tractor/attachments <br /> on state contract through Titan Machinery for $136,263.72. <br /> FINANCIAL IMPACT <br /> The total cost of the sidewalk machine of$136,263.72,including sales tax and trade-in value. The budget <br /> for this equipment was $186,250. <br /> ATTACHMENTS <br /> ■ 2013 Equipment Replacement Fund Detail <br /> POWERED By <br /> N:APublic Bodies\Agenda Packets\7-01-2013\Final\x4.5 sr pork rec purchoses.docx INAMIRE1 <br />