7.1. SR 05-20-2013 - Laserfiche WebLink

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Elk REQUEST FOR ACTION River TO ITEM NUMBER Mayor and City Council 7.1 AGENDA SECTION MEETING DATE PREPARED BY Public Hearing May 20, 2013 Justin Fe rite, City Engineer ITEM DESCRIPTION REVIEWED By 2013 Street Improvement Project- Assessment Hearing and Cal Portner, City Administrator Award of Construction Contract REVIEWED BY ACTION REQUESTED Hold an assessment hearing. Upon conclusion of the hearing,adopt the following by motion: 1. Resolution adopting the final assessment role. 2. Resolution awarding the bid and authorizes the execution of the contract with Hardrives, Inc. BACKGROUND/DISCUSSION This is the assessment hearing for the 2013 Street Improvement Project. Staff will make a short presentation of the proposed improvements and the financing aspects of the project. The only portions of the project to be assessed are the developer-owned lots in the unfinished developments. These lots are being assessed 100% of the costs associated with the improvements in each separate development. By law,property owners must submit a written objection at or before the assessment hearing in order to preserve their right to appeal the assessment. Simply speaking at the public hearing and voicing an objection is not sufficient to preserve the right to file an objection with the District Court. Three construction bids were received on Thursday,April 11, 2013, ranging from $3,248,884.16 to $3,401,092.06. The low bid was from Hardrives, Inc., for$3,248,884.16. An alternate was included in the bid for the full depth reclamation of 202nd Avenue, above the planned mill and overlay as requested at the improvement hearing. The cost for the alternate was bid at $187,922.39. Due to its high cost with limited benefit, staff recommends not awarding the alternative, which reduces the awarded construction contract with Hardrives, Inc. to $3,060,961.77. The removal of this work from the contract did not change the low bidder on the project. FINANCIAL IMPACT Total project costs,including overhead expenses is $3,520,106.04,which is 4.5% below the project estimate detailed in the Preliminary Engineering Report and below the projected project outlay shown in the attached Pavement Management CIP analysis. ATTACHMENTS • Tabulation of bids • Pavement Management CIP Analysis • Resolution adopting final assessment roll • Assessment Roll • Resolution awarding the low bid and authorizing execution of the contract