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Elk ` - REQUEST FOR ACTION <br /> River <br /> TO ITEM NUMBER <br /> Mayor and City Council 4.7 <br /> AGENDA SECTION MEETING DATE PREPARED BY <br /> Consent May 20, 2013 Justin Femrite P.E., City Engineer <br /> ITEM DESCRIPTION REVIEWED By <br /> Authorization to Solicit Bids for the 2013 Seal Coat Project Suzanne Fischer, Community <br /> Operations and Development Director <br /> REVIEWED BY <br /> Mark Thompson, Street Superintendent <br /> ACTION REQUESTED <br /> Authorize by motion, staff to solicit bids for the 2013 Seal Coat Project. <br /> BACKGROUND/DISCUSSION <br /> As part of our annual street maintenance program, staff has prepared plans for the 2013 seal coating <br /> project. The attached figure shows the areas programed to be seal coated in 2013. <br /> The Plan includes an alternate to crack fill streets scheduled to be seal coated in 2014. It will only be <br /> considered if the budget allows. With the alternate bid, staff can evaluate the cost of the work and <br /> determine if it is more cost effective to contract or self-perform the crack filling in the future. <br /> In addition to the seal coating of the streets,we have worked with the Parks Maintenance Division to <br /> include an item in the bidding documents to complete fog sealing of selected trail segments under the <br /> same contract. By combining these maintenance projects,we hope to receive more favorable bids on the <br /> trail maintenance work than if it were to be contracted separately. <br /> Upon approval of this item, staff will advertise the project for bidding and bring the lowest responsible <br /> bid back to the City Council for approval. <br /> FINANCIAL IMPACT <br /> The budget for the 2013 Seal Coat program is $389,750. The plans include provisions to eliminate areas <br /> from the project if the budgets are less than the final bid. <br /> ATTACHMENTS <br /> ■ 2013 Seal Coating Map <br /> P U w € R E O R Y <br /> NAYUREJ <br />