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City of <br /> Ells = REQUEST FOR ACTION <br /> River` <br /> TO ITEM NUMBER <br /> Mayor and City Council 6.1 <br /> AGENDA SECTION MEETING DATE PREPARED BY <br /> Work Session Aril 8, 2013 Cal Portner, City Administrator <br /> ITEM DESCRIPTION REVIEWED By <br /> German Heritage Festival <br /> REVIEWED BY <br /> ACTION REQUESTED <br /> Discuss city role/partnership with German Heritage Festival. <br /> BACKGROUND/DISCUSSION <br /> At the March 18,2013, City Council meeting,Jennifer Mueller of the Youth Theatre Workshop spoke at <br /> Open Forum inviting city participation in their new community event. <br /> The festival will be held on May 18,2013, from 3 to 10 p.m. at Lions Park,although they would like to <br /> extend the time to 11 p.m. <br /> The event will include German music, carnival games,bounce houses, food and beer (provided for by the <br /> Lions Club), German-costumed fairytale characters, face painting, a Polka contest,vendors of German- <br /> related products, German Shepard Police Dog demonstration along with traditional German games. <br /> The program is hosted by a number of 501c3 tax-exempt Elk River Area nonprofits including: <br /> • Command Performance Choirs ■ Elk River Lions <br /> • Youth Theatre Workshop ■ Northstar Boys Choir <br /> • Elk River Community Theatre ■ Elk River Boys & Girls Club <br /> The planning committee has worked with Parks &Recreation to organize the event. Park&Recreation <br /> waived the rental fee but still requires a damage deposit ($250) and building attendant fee ($15/hour). The <br /> Park Policy requires they charge actual costs. <br /> Ms. Mueller asked the city to partner in the event,which would include one or more of the following: <br /> 1) Potential financial support similar to ArtSoup. <br /> 2) Marketing and advertising assistance including in city calendars, mailings,Facebook and websites. <br /> 3) Waiving of contract police fees. <br /> FINANCIAL IMPACT <br /> The cost of contract police work for the beer garden would be $60-$70/hour ($420-$490) <br /> ATTACHMENTS <br /> None <br /> AWR <br />