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Elk REQUEST FOR ACTION <br /> River <br /> TO ITEM NUMBER <br /> Mayor and City Council 6.2 <br /> AGENDA SECTION MEETING DATE PREPARED BY <br /> Work Session March 11, 2013 Michael Hecker, Parks and Recreation <br /> Director <br /> ITEM DESCRIPTION REVIEWED BY <br /> Field and Facility Use Allocation Policy Cal Portner, City Administrator <br /> REVIEWED BY <br /> ACTION REQUESTED <br /> Review Field and Facility Use Allocation Policy. <br /> BACKGROUND/DISCUSSION <br /> The primary purpose of the Field and Facility Use Allocation Policy is to outline the allocation <br /> procedures for the permitted use of City of Elk River athletic fields and facilities. It is also to ensure that <br /> all youth organizations and city programs using city fields and facilities are following guidelines that will <br /> protect the safety of youth in our community. The City Council received a brief overview of this policy <br /> at the City Council meeting on March 4,when the background screening policy was presented and <br /> approved. <br /> The proposed policy has been developed by staff and the Field and Facility Use Allocation Policy <br /> Committee during the past year. The Field and Facility Use Allocation policy was first presented to the <br /> Elk River youth sports organizations this past November, and it will be reviewed by the same <br /> organizations this Wednesday,March 13 at the Park and Recreation Commission work session. <br /> The proposed policy has been reviewed by City Attorney Peter Beck. Exhibit D,Field Rental Rates,is <br /> the only section in the policy that is still under development. Staff is proposing that the policy and its <br /> exhibits become effective January 1, 2014. <br /> FINANCIAL IMPACT <br /> The largest financial impact to the city from the policy is the cost of the background screenings,which <br /> was discussed and approved by City Council last week. The estimated cost for background screenings is <br /> $7,400, for all full-time and part-time employees and volunteers,which will be included in the department <br /> proposed budget for 2014. A smaller financial impact will be the cost of staff time to ensure adherence <br /> to the philosophy and guidelines outlined in the proposed policy. <br /> ATTACHMENTS <br /> • Recommended Standards for Communities and Youth Sports <br /> • Field and Facility Use Allocation Policy <br /> r OWERED 0r <br /> A "URE <br />