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REQUEST FOR ACTION <br />TO ITEM NUMBER <br />Housing Redevelopment Authority 8.3 <br />Ma or and Ci Council <br />AGENDA SECTION MEETING DATE PREPARED BY <br />General Business May 7, 2012 Annie Deckert, Director of Economic <br /> Develo ment <br />ITEM DESCRIPTION REVIEWED By <br />Maintenance and Management of Main Street Parking Plaza Cal Portner, Ci Administrator <br /> REVIEWED BY <br />ACTION REQUESTED <br />Authorize maintenance and management of Main Street Parking Plaza. <br />BACKGROUND <br />In 2006, the HRA purchased 716 and 720 Main Street in Elk River with the intent to expand downtown <br />surface parking. The buildings were demolished and removed in late 2011. Construction of a parking <br />plaza will begin May 14 and is anticipated to be complete by June 28. <br />DISCUSSION <br />With the construction of the new parking plaza, there will be ongoing operational and maintenance <br />needs. Staff recommends transferring operations and maintenance to the respective city departments to <br />provide the service through a Memorandum of Understanding (NIOU). The installation and maintenance <br />of the street lights are already covered by an MOU between the city and Elk River Municipal Utilities. <br />The attached MOU outlines the landscaping, snowplowing, and other ongoing maintenance items that <br />would be completed by the Administration, Streets, and Parks & Recreation Departments. The MOU <br />outlines the maintenance and management of the Main Street Parking Plaza. <br />Special event requests require a permit which is reviewed by staff and approved by City Council. Staff <br />recommends all lot use requests go through this process. <br />The HRA will continue to own the lot, and has the ability to cancel the MOU at any time should the <br />HRA wish to change the use of the lot. <br />FINANCIAL IMPACT <br />Estimated costs of the management and maintenance of Main Street Parking Plaza are $2,850. A transfer <br />of funds from the HRA budget to the General Fund will be executed annually. The cost breakdown is as <br />follows: <br />Irrigation, repairs, water consumption (Park & Rec Dept.) $1,800 <br />Snow removal paint striping sweeping, cracksealing $1,050 <br />TOTAL $2,850 <br />t0l~EREII BT <br />AU <br />