5. HRSR 04-02-2012 - Laserfiche WebLink

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REQUEST FOR ACTION TO ITEM NUMBER Housin Redevelo ment Authori 5. AGENDA SECTION MEETING DATE PREPARED BY Apri12, 2012 Annie Deckert, Director of Economic Develo ment ITEM DESCRIPTION REVIEWED B)/ Authorization of design and improvements to HRA parking lot Cal Portner, Ci Administrator in downtown Elk River REVIEWED BY ACTION REQUESTED Authorization of design and improvements to HRA parking lot in downtown Elk River. This authorization would also authorize staff to obtain construction quotes for the project. BACKGROUND In 2006, the HRA purchased 716 and 720 Main Street in Elk River with the intent to expand downtown surface parking. On October 3, 2011, the HRA authorized staff to obtain proposals for costs to demolish the Main Street buildings. On December 12, 2011, the HRA approved a contract with. Veit and Company for the demolition and .removal of the buildings. The buildings were demolished and removed the week of December 26. On March 5, the HRA authorized staff to work with Landform for the. completion and bid estimates for three concepts. DISCUSSION Staff and Landform met with the Downtown River's Edge Business Association on March 21 to solicit input for the design of the parking lot. Comments are provided in the attached memo from Landform. Staff will be reviewing the final concept at their monthly site plan review meeting to provide input. Additionally, the parking lot will need a conditional use permit and will be reviewed by the Planning Commission at their April 10 meeting and City Council at their April 16 meeting. Tonight, staff is seeking input on the three concepts provided by Landform and is asking for the HRA to provide input and move forward with a specific concept. Staff will use documents provided by landform to solicit quotes and will bring forward a contract for authorization at the HRA meeting in May. At the meeting in March, the HRA brought up the idea of holding special meetings to ensure the project moved forward as quickly as possible. Discussions with City Engineer Justin Femrite indicated that upon concept approval, it will take approximately one month to solicit quotes, review the quotes and prepare the recommendation for the HRA at their May meeting. Additionally, starting construction too early puts us up against road restrictions which would result in paying higher costs for materials. The goal is to have the project completed no later than June 28. Opening day for the Farmer's Market will be Thursday, June 28. Hours for the market axe from 2:00 - 6:00 p.m. so it will not overlap with the concert series. Discussions with the Park and Recreation Department indicated that if the HRA project P~^EaEr ar N:ADepartments\Community Development\1±;conomic Development\HRA to move\Agenda\Year 2012\4-2-12 ~~~~~~ Agenda\4-2-12 Authorization to approve design and solicit quotes for pxoject.docx