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REQUEST FOR ACTION <br />TO ITEM NUMBER <br />Ma or and Council 4.6 <br />AGENDA SECTION MEETING DATE PREPARED BY <br />Consent Apri12, 2012 Gary Lore, Building Maintenance <br /> Su ervisor <br />ITEM DESCRIPTION REVIEWED By <br />Recommissioning Contract with Hallberg Engineering Inc. for Tim Simon, Finance Director <br />City Hall Building REVIEWED BY <br /> Cal Portner, Ci Administrator <br />ACTION REQUESTED <br />The City Council is asked to approve a recommissioning contract with Hallberg Engineering Inc. in the <br />amount of $17,400 for the City Hall building. <br />BACKGROUND/DISCUSSION <br />City Hall was originally built in 1993 then remodeled in 2003. When the building was remodeled, most of <br />the heating and cooling system was not changed and the building was never commissioned. <br />Commissioning is the process of assuring that all systems and components of a building are designed, <br />installed, tested, and operating properly. During this process, the engineers will check, inspect, and test all <br />the building components listed in the scope of work supplied to the contractor by city staff. Upon <br />completion they will develop a report of the findings, which building maintenance staff can then use to <br />make necessary repairs, replacements, or adjustments to equipment to insure that all systems are <br />operating properly and as efficient as possible. <br />Staff obtained four proposals for this project: <br />DLR Group $58,425 <br />KFI Engineers $24,000 <br />IEA $20,250 <br />Hallberg Engineering $17,400 <br />Based on discussions with Hallberg, staff is confident that they are capable of doing the study. <br />FINANCIAL IMPACT <br />The 2012 Capital Improvement Plan (Government Building Fund) included funds in the amount of <br />$15,000 for the recommissioning project. ERMU has indicated a rebate for 50 percent of the project cost <br />of the study. After the rebate from ERMU the net cost will be $8,700, which is within the budget <br />allocated. <br />ATTACHMENTS <br />^ 2012-2016 Capital Improvement Plan (page 46) <br />^ Hallberg Engineering Inc. Proposal for Recommissioning Services for Elk River City Hall <br />PfIfE~E~ iT <br />fAU' <br />