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Item: 8. I . <br />MEMORANDUM <br />TO: <br />FROM: <br />DATE: <br />SUBJECT: <br />Parks and Recreation Commission <br />Steve Benoit, Recreation Manager <br />March 8, 2012 <br />Major Park Use -Rivers Edge Commons Park Wedding <br />Reception <br />]te~uest <br />Cann Hudson and Ian Walters have requested the use of Rivers Edge Commons Park to <br />host then wedding reception. The event is to be held on Friday, August 17th from 2:00 - <br />10:00 p.m. Approximately 300 people aze expected to attend the event. The group is <br />requesting to have a band perform in the park. <br />Information for your consideration <br />There is currently a process in place to rent Rivers Edge Commons Park fox a <br />wedding, however the current process has a six hoax maximum and the group is <br />requesting their event to be held for eight hours. <br />The group has also requested areas in addition to Rivers Edge Commons Park which <br />will require the approval of the City Council. <br />Requesting a band to play in Rivers Edge Commons Pazk for a private function is a <br />new request. <br />Staff Recommendations <br />Event be approved with the following guidelines: <br />• The rental rate fox a Rivers Edge Commons Wedding is $150 for the first two hours <br />and $50 for each additional hoax up to six hours. In this case the group will be <br />charged a total of $450 for park use rental fee. This fee incorporates the additional <br />two hours the group is requesting over the standard six hoax maximum. A standazd <br />$250 damage deposit will also be charged. <br />• The group will work with the Parks and Recreation Department regarding the music <br />the band performs. Music performed from Rivers Edge Commons Pazk can be <br />heazd throughout downtown and there is concern about being respectful of other <br />patrons. <br />• Alcohol is not to be permitted in Rivers Edge Commons Park property. <br />• The group will cover the cost of any additional fees such as extra cash cans and staff <br />attendants as determined by the Pazks and Recteadon Department. <br />PI^EREI It <br />N:\Departrnents\Pazks and Recreation\Recreation\2012 PRC Packers\31412 PRC Packet\Major Pazk Use -Hudson ~- ATURE <br />WeddinP.doc 'v <br />