4.8. SR 03-19-2012 - Laserfiche WebLink

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REQUEST FOR ACTION TO ITEM NUMBER Ma or and Ci Council 4.8 AGENDA SECTION MEETING DATE PREPARED BY Consent March 19, 2012 ustin Femrite, P.E., Ci En ' eer ITEM DESCRIPTION REVIEWED By Approve Engineering Services for Preparation of a Facility Plan Gary Leirmoe, Chief Operator & Matt and Permit Application for the Wastewater Treatment Facility. Stevens, Lead O erator REVIEWED BY Cal Portner, Ci Administrator ACTION REQUESTED Approve $25,000 in professional services from Bolton &Menk, Inc. to prepare a facility plan and permit application for the Wastewater Treatment Facility. BACKGROUND/DISCUSSION As authorized at the February 6, 2012, City Council meeting, staff solicited proposals for the completion of a Facility Plan and MPCA permit application. Proposals were due by February 24, 2012. Understanding this is a specialized project, we solicited proposals from four firms with demonstrated success in previous completion of this type of work. Staff reviewed and evaluated all of the proposals based on the following criteria: • Qualifications and experience of proposed team; • Project approach; • Comparable projects successfully completed by the team; • References, and; • Total project budget. The proposals received were detailed with not to exceed costs as follows: Proposing Firm Cost SEH, Inc. $46,000 Foth Infrastructure and Environment $35,000 Stantec, Inc. $29,000 Bolton &Menk, Inc. $25,000 A staff committee consisting of Matt Stevens, Gary Leirmoe, and myself reviewed the proposals. After review of all proposals, the committee selected the highest two scoring proposals for further consideration. The top two ranked proposals were submitted by Bolton &Menk and Foth Infrastructure and Environment. Having recent positive experience with Foth, staff was comfortable with their proposal without need to further interview them. We interviewed representatives from Bolton &Menk r~x~ate ~r AU