4.3. SR 02-21-2012 - Laserfiche WebLink

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REQUEST FOR ACTION TO ITEM NUMBER Ma or and Ci Council 4.3 AGENDA SECTION MEETING DATE PREPARED BY Consent Febru 21, 2012 ustin Femrite, Ci En ' eer ITEM DESCRIPTION REVIEWED By Engineering Services for 171St Avenue Area Phase I erem Barnhart, Plannin Mana er Improvements REVIEWED BY Cal Portner, Ci Administrator ACTION REQUESTED Approve $78,200 in professional services from Hakanson Anderson and Associates, Inc, for design and construction management services. on the 1715L Avenue Area - Phase I Improvements. BACKGROUND/DISCUSSION As authorized at the January 17, 2012, City Council meeting, staff advertised a Request for Proposals (RFP) which solicited for professional engineering services on the above referenced project. The RFP was advertised on both the Elk River and League of Minnesota Cities websites. Proposals were due to our office by the end of the day on February 10, 2012. We received 10 proposals for the work ranging in prices from $78,200 to $244,990. Staff reviewed and evaluated all of the proposals based on the following criteria: • Qualifications and experience of proposed team; • Project approach and schedule; • Comparable projects successfully completed by the team; • References, and; • Total project budget. Based on these criteria, the proposals were ranked against one another. Two proposals ranked markedly higher than the rest. The two top-ranked proposals were submitted by Hakanson Anderson and Associates, Inc. at $78,200 and WSB and Associates, Inc. at $113,836. We interviewed representatives from Hakanson Anderson on February 15, 2012, to ensure they were qualified, fully understood the proposed work, and could deliver the project for the fees proposed. Staff left the interview with confidence that Hakanson Anderson could meet those goals. Hakanson Anderson emphasized that they were comfortable with the fees they proposed and will complete this project for that amount Having worked with WSB on the AUAR for this project, staff was familiar with their firm and their ability to complete the project as proposed. As a result we did not feel the need to interview their firm. Staff is recommending award to Hakanson Anderson and Associates, Inc. Upon approval by the City Council, staff will work with Hakanson Anderson to finalize a contract and begin to develop this project immediately. Planning Manager Jeremy Barnhart will be available at the February 21, 2012, meeting to answer any questions. P I1r E i E~ Y F AU