6.6. SR 01-09-2012 - Laserfiche WebLink

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Item # 6.6 MEMORANDUM t-tiver TO: Mayor and City Council FROM: Bob Pearson IT Manager Tina Allard, City Clerk Tim Simon, Finance Director DATE: January 9, 2012 SUBJECT: Discussion Regarding use of iPads In 2011, the Council requested to review the feasibility of implementing the use of iPad tablets for Council packets. Attached is information on how the packet process is handled and the time involved with creating it. Also attached is a cost estimate fox purchasing iPads and needed accessories/apps. IT Manager Bob Pearson has surveyed a number of cities and staff has met with the Elk River School District, and an organization known as The Foundation. The City of Burnsville and the School District both had the best approach on what would be needed for successful implementation. Acommon theme is to have appropriate training. The City of Burnsville contracted with a third party vendor, The Foundation, who specializes in applying business uses for iPads and iPad support and training. Bob Pearson and John Cunningham, who owns an iPad, will discuss and demonstrate the related applications that would apply to Councilmembers. Benefits Council use of iPads would provide many beneficial uses. Some of which include: 2011 / 12 Visioning Goals One of the Action Steps under the Innovation Goal (Develop new programs and services to meet the needs of the community) is to enhance communication from the Council. With the iPads comes more convenient access to email and responding to constituents, thereby providing improved customer service. Improved and streamlined records retention Council would get a city email address. Constituents can email Council at this address and these records would be backed up by the IT department. Sta~`Time Keallocation (These are some of the projects that the Senior Administrative Assistant could work toward) N:\Public Bodies\City Council\Council RCA\Council Issues\iPad Review.doc 11/EREI er ~JIA~