5.3. ERMUSR 11-15-2011 - Laserfiche WebLink

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Elk River Municipal Utilities 13069 Orono Parkway • P.O. Box 430 Elk River, MN 5 5 3 30-0430 UTILITIES COMMISSION MEETING P~,,DgWpEIED B7 1 ~H~~~ P O W E R E D 7 0 ~`°~" Phone: 763.441.2020 Fax: 763.441.5099 TO: FROM: Elk River Municipal Utilities Commission Troy Adams, P.E. -Utilities Director John Dietz -Chair Daryl Thompson -Vice Chair AI Nadeau -Trustee MEETING DATE: AGENDA ITEM NUMBER: November 15, 2011 5.3 SUBJECT: Review and Consider Pro osed Use and Dis osal of Utili Pro ert Polic Revisions BACKGROUND: In late 2008, the [Jtilitics Commission gave staff direction to update and/or create a number of policies. This included creating a new policy to address the use and disposal of utility property. In 2009 a Use and Disposal of Utility Property was adopted by the Utilities Commission. DISCUSSION: The intent of this policy was to regulate the use and disposal of utility property to safeguard against misuse or conflict of interest. In this policy there is specific language that addresses the disposal of items that have become obsolete, damaged or unnecessary. The policy allows items, where there is a disposal cost to the Utilities, to be given to the general public or employees. This exemption for these items is absolute and specific to utility poles, cross arms, wood chips, and wood cable reels. From time to time it has been noted that there are other items that have a disposal cost to the Utilities, but are not specified under this exemption in the policy including but not limited to: overhead electrical system components junked out during system improvement projects and cardboard boxes from supplies. These items could be given to the general public or employees, meet the intent of the policy, and save the Utilities the disposal cost. These items in addition to those previously listed as exemptions in this policy could be given or sold to the general public or employees at the discretion and accountability of management. FINANCIAL IMPACT: The approval of this proposed policy revision would not create additional cost to the Utilities, but would rather reduce disposal costs. ACTION REQUESTED: Staff recommends approval of the proposed Use and Disposal of Utility Property Policy revisions. ATTACHMENTS: • Proposed Elk River Municipal Utilities Use and Disposal of Utility Property Policy Revisions - dated November 15, 2011