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Item: 8.2.A. <br />MEMORANDUM <br />TO: Parks and Recreation Commission <br />FROM: Steve Benoit, Recreation Manager <br />DATE: July 29, 201 I <br />SUBJECT: Lions Club Facility Usage <br />Background <br />At the July 13th Parks and Recreation Commission meeting a discussion was held regarding <br />usage of Lions Park Center by the Lions Club. The current facility use policy states that the <br />Lions Club can utilize Lions Park Center for a reduced rate for Lions Club functions. The <br />question has been raised regarding what type of events constitutes a Lions Club function. <br />Following is the current rental policy language relating to the Lions Club: <br />The Elk River L:'on.r Club will pay $25 per fuuction for all uses at Lions Park Center occurriug after 4pm <br />an Parks and Recreatiau Department bx.rirrerr days and all nan-business baurr. Tbey will not be charged for <br />buildiug .tupendriou or a deposit. <br />Members of the Lions Club were present at the meeting. In discussions on the issue, the <br />Lions Club members stated that any facility usage requests from members aze currently <br />approved at a Lions Club meeting. Also, all members of the Lions Club are invited to events <br />and a Lions Club member must be present. <br />The question was raised regarding any legal issues with anon-profit using a facility for what <br />could be interpreted as a private function such as an anniversary or birthday party. This <br />question was directed to the Ciry Attorney. The response information will be provided at <br />the August 10`h meeting. <br />Staff Request <br />Staff request that the Commission recommend to the Lions Club that they adopt a written <br />policy to address facility usage including the following criteria: <br />• Facility usage is voted on by the Lions Club at a formal meeting <br />• A Lions member must always be present <br />• Lions communicate to the Pazks and Recreation Department approved functions <br />