Laserfiche WebLink
~~ <br />Elk REQUEST FOR ACTION <br />River <br />TO ITEM NUMBER <br />Ma or and Ci Council 3.9. <br />AGENDA SECTION MEETING DATE PREPARED BY <br />Consent June 20, 2011 Jessica Miller, Executive <br />Secret /De u Ci Clerk <br />ITEM DESCRIPTION REVIEWED By <br />ecial Event Permit -Elk River Independence Day Corrunittee <br />S Tina Allard, Ci Clerk <br />p REVIEWED BY <br /> Tim Simon, Finance Director <br />ACTION REQUESTED <br />Council motion to approve a special event permit to the Elk River Independence Day Committee for the <br />Independence Day Celebration on July 4, 2011 with the following conditions: <br />^ Notice of the event shall be given to area residents and businesses. <br />^ Committee shall provide garbage and recycling through a private contractor. Any debris in the <br />park shall be cleaned up immediately following the event. <br />^ The Committee shall provide enough portable toilet facilities through a private contractor to <br />accommodate the expected attendance. The Committee will coordinate locations for the toilet <br />facilities through the park maintenance supervisor. <br />^ Proof of insurance with minimum coverage limits of one million dollars and the city named as an <br />additional insured shall be required prior to the event. <br />BACKGROUND/DISCUSSION <br />As Council is aware, the Elk River Independence Day Committee is planning an Independence Day <br />Celebration on Monday, July 4, 2011. The event will take place at Lions Park from 4:30 p.m. until 11 p.m. <br />The event will include music, a patriotic program, kids games, fireworks, and food. <br />FINANCIAL IMPACT <br />The Committee requested a waiver of park, bandshell, and building use fees. The major park use fee can <br />be up to $500, the bandshell fee is $20, and the building use fee would be approximately $210 for this <br />event. The Parks and Recreation Commission voted unanimously at their June 8 meeting to waive the <br />fees for this event. <br />The Elk River Police Department will provide security and traffic control. <br />ATTACHMENTS <br />None <br />Action Motion by Second by Vote <br />Follow U <br />N:\Public Bodies\Ciry Council\Council RCA\Licensing\Special Event\Independence Day.docx <br />