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Item: 7. I .B. <br />MEMORANDUM <br />TO: Parks and Recreation Commission <br />FROM: Steve Benoit, Recreation Manager <br />DATE: June 2, 201 I <br />SUBJECT: Lions Club Facility Usage <br />Background <br />At the April Parks and Recreation Commission meeting a discussion was held regarding <br />updates to the Indoor Facility Rental policy utilized for Lions Park Center and the Trott <br />Brook Bam. As part of the policy, the Lions Club can utilize Lions Park Center for a <br />reduced rate for Lions Club functions. The question has been raised regarding what type of <br />events constitutes a Lions Club function. To help clarify the use, staff met with the Lions <br />Club to discuss the policy as it relates to the Lions Club. <br />Following is the current rental policy language relating to the Lions Club: <br />The Elk River Liaxr Club will pay $25 per fuxctiox for all urer at Lioxr Park Cexter occurrixg after 4pm <br />ax Parks and Recreation Departmext burixerr days and all non-business hours. They will not be charged for <br />building raperviriox or a deporit. <br />Parks and Recreation Department Administrative Process <br />From an administrative process, the types of events that would qualify as a Lions Club event <br />would be community events such as pancake breakfasts or sponsorships of Scout events. It <br />has been procedure to categorize events such as weddings and birthday parties for personnel <br />members of the Lions Club as events that do not qualify as a Lions Club function. <br />Therefore, in these cases the individual requesting the reservation would default to either the <br />Elk River resident or non-resident fee. <br />Lions Club Process <br />In discussing this issue with the Lions Club there is a varying understanding of the rental <br />policy. At the time Lions Park Center was constructed, the Lions club stated that there was <br />an agreement that the Center could be utilized by Lions members for all types of functions. <br />