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ITEti # 6.1. <br />ver <br />MEMORANDUM <br />TO: Parks and Recreation Commission <br />FROM: Michele Bergh, Recreation Manager <br />DATE: December I, 2004 <br />SUBJECT: Association Policy Change <br />Our current field use policy identifies a Priority One User as: <br />One association/group per sport/activity and population served. This association will be <br />the association with seniority if it serves the largest number of participants. <br />These groups do not pay for use of the fields and either they hire their own maintenance <br />staff in the case of Adult Softball or the City provides the service at a reduced rate. All <br />others pay a flat rate of $20 for residents and $40 for non-residents per day for each field <br />used. This fee includes no maintenance. <br />There are currently no provisions within the policy requiring a Priority One Use to have a <br />board, bylaws, regularly scheduled meetings, and open books. We believe these things are <br />important for accountability and liability. <br />Staff, along with the Facility Subcommittee, recommends that all Priority One Users be <br />required to have a formalized board, bylaws, regularly scheduled meetings, and open books. <br />Arty group or individual not meeting these requirements would then fall under the Priority <br />Two category. <br />