5.2. SR 05-02-2011 - Laserfiche WebLink

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REQUEST FOR ACTION TO ITEM NUMBER Ma or and Ci Council 5.2. AGENDA SECTION MEETING DATE PREPARED BY Administration Ma 2, 2011 Lori ohnson, Ci Administrator ITEM DESCRIPTION REVIEWED B~/ Street Department Personnel Requests REVIEWED BY ACTION REQUESTED • Clarify use of Lead Street Maintenance assignment to include days when either the Street Superintendent or Assistant Street Superintendent is absent. • Consider hiring Laborer with savings from Street Superintendent phased retirement. BACKGROUND/DISCUSSION In December 2010 the Council approved PERA's phased retirement plan. Street Superintendent Phil Hals began his phased retirement on February 28, 2011. During the discussion with Council regarding the phased retirement, we indicated that we would come back with a plan for addressing the future staffing needs of the department and for filling the short term staff shortage caused by Mr. Hals' phased retirement. One of the first actions was to implement a lead street maintenance assignment. The Council approved the lead program on February 7, 2011, as outlined in the memo indicating that the lead assignment would only be utilized when both the superintendent and assistant superintendent were absent. The request made by Assistant Street Superintendent Mark Thompson at the meeting was slightly different than the request in the staff memo; therefore, we would like to clarify when a lead assignment is utilized. To accommodate the street department's needs, we are requesting that the lead street maintenance assignment be expanded to be allowed when either the street superintendent or assistant street superintendent is absent. That will bring the cost up to slightly over $1,000 per year. The next request is to hire additional staff to fill the 1040 hours lost by the phased retirement. The savings from the phased retirement is $54,500 for the first year. However, before filling that position, the structure of the department upon Mr. Hals' full retirement must be considered. The previous preliminary plan was to have a street superintendent and a fulltime lead maintenance worker under the public works director. The assistant position would be replaced by assigning a full time lead worker. Another maintenance worker or laborer would then be added. This is consistent with other divisions such as parks maintenance and wastewater that each has a lead worker under the division manager.