3.9. SR 05-02-2011 - Laserfiche WebLink

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.^~/ City of Elk -.-~ River REQUEST FOR ACTION To Item Number Ma or and Ci Council 3.9. Agenda Section Meeting Date Prepared by Consent Ma 2, 2011 Tim Simon, Finance Director Item Description Reviewed by Acceptance of Solax Energy Legacy Grant for the Great Rodney Schreifels, Park Maintenance Northern Trail Solar Lighting Project Su ervisor Reviewed by Lori ohnson, Ci Administrator Action Requested Acceptance of Solar Energy Legacy Grant and authorization for staff to develop specifications and advertise for bids. Background/Discussion Earlier this year, the City Council authorized staff to apply for a Solar Energy Legacy Grant for enhancements along the Great Northern Trail and 2215` Avenue intersection. The proposed project will provide a user actuated solar powered LED lighting system for the illumination of the tunnel that extends under CR 33. This system will illuminate the tunnel as trail users approach from either direction using motion sensors on both sides of the trail. The intersection of the Great Northern Trail and 2215` Avenue will be enhanced with solar powered street lights and flashing warning devices to warn the oncoming vehicle traffic of the presence of trail users. These systems would also be actuated by approaching trail users through the use of motion sensors on both sides of the trail. We received notification on March 4, 2011 from the Minnesota Department of Natural Resources that we have been awarded a grant total of $69,965. Our application request was for a grant amount of $90,113. The amount received is still. a 75% match but our project budget has been modified to reflect the full utilization of the award. We feel that with competitive bids we will still be able to accomplish the goal of the project. Park Maintenance Supervisor Rodney Schreifels will be forming a committee to develop the specifications of the project for bidding following council acceptance of the grant. Request Revised Grant $90,113 $69,365 Match 30,037 23,121 (intersection enhancement budget) Total $120,150 $92,486 Financial Impact The City match will be coming from the intersection enhancement budget which is $150,000 for 2011. The maintenance costs axe estimated at $1,000 every five to seven years after installation and will be incorporated into the parks maintenance operating supply budget. N:\Public Bodies\Ciry Council\Council RCA\Agenda Packet\05-02-2011\Solarlegarygrantaward[1].docx