3.7. SR 03-07-2011 - Laserfiche WebLink

Home Browse Search

REQUEST FOR ACTION TO ITEM NUMBER Ma or and Ci Council 3.7. AGENDA SECTION MEETING DATE PREPARED BY Consent March 7, 2011 ustin Femrite, P.E. ITEM DESCRIPTION REVIEWED By Selection of Engineering Expert to Assist in the Completion of Lori ohnson, Ci Administrator the Beneficial Reuse of Wastewater Effluent Project REVIEWED BY ACTION REQUESTED Approval of $13,000 for professional services associated with Task 1 and 2 of the proposal submitted by BDM Consulting Engineers and Surveyors for the Beneficial Reuse of Wastewater Effluent project. BACKGROUND/DISCUSSION In late January we were notified by the Minnesota Pollution Control Agency (MPCA) that the City of Elk River was awarded a grant in the amount of $285,740 towards our Beneficial Reuse of Wastewater Effluent project. This project involves taking effluent water leaving our Wastewater Treatment Facility and pumping it to Great River Energy for reuse through a number of their plant processes. The first task in completing this project involves detailing a project scope and budget with the MPCA to formalize a contract. The second task involves completing the facility plan in order to layout the required improvements, associated costs, and project benefits. Beyond the initial tasks, if the improvements are determined to be beneficial, cost effective, and feasible the project would come back to the Council for approval to move forward. In order to finalize a contract with the MPCA we need to hire an engineering specialist in effluent reuse to detail the full financial impact and scope of the project. Understanding this is a specialized project that involves the need for an expert to study the effects of effluent reuse, we solicited proposals from four firms with demonstrated success in previously completing effluent reuse projects. Three of the firms returned detailed proposals for our consideration. We asked the proposers to itemize their proposals into separate tasks. This allowed us to consider the upfront costs in determining if the project is feasible, while having an understanding of the total engineering costs to full design and construct the project. Tasks 1 and 2 consist of getting the project through the facility plan stage. The proposals were detailed with not to exceed costs as follows: Task 1+2 Cost Full Project Cost BDM Consulting Engineers and Surveyors $13,000 $66,000 Foth Infrastructure and Environment $14,830 $75,000 Bolton & Menk, Inc. $18,450 $115,220 A committee consisting of Lori Johnson, Matt Stevens, Gary Leirmoe, Eric Silvola from Great River Energy, and myself reviewed the proposals and interviewed the three firms. Through the process all three firms demonstrated substantial knowledge on the subject of effluent reuse. After good discussions with all firms we recommend moving forward on this project with BDM Consulting Engineers and Surveyors. While we are only asking for authorization for Tasks 1 and 2 this request, we request N:\Public Bodies\Ciry Council\Council RCA\Agenda Packet\03-07-2011\RFA WWTP COnsultant.docx