02-22-2000 LIB MIN - Laserfiche WebLink

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ELK RIVER LIBRARY BOARD MINUTES February 22, 2000 Robert Jones, Chair present Eleanor Holm, Vice Chair present Geraldine Graham, Secretary present Leslie Anderson present Guest present: Laurie Johnson, City of Elk River Also present: Mick Stoffers, Librarian; Verne Oleksowicz, GRRL Meeting called to order at 6:35pm by Robert Jones It was determined that a Quorum was present Election of officers: Agreement was reached for a slate of officers during 2000: Robert Jones, Chair; Eleanor Holm, Vice Chair; Geraldine Graham, Secretary. A motion to approve the slate of officers was made by Holm and seconded by Graham. Approved unanimously. Action re: Minutes of January 25, 2000 meeting: A motion was made by Holm and seconded by Anderson to approve minutes of January 25, 2000 meeting. Approved unanimously. (Note: Nov. 23, 1999 minutes had been postponed and were not acted upon on 2/22/00.) Stoffers reported no correspondence or suggestions from the suggestion box. Laurie Johnson provided overview and background information about Library budget. She distributed a monthly financial report in various formats and invited the Board to choose any of the formats for future reports. The Board will decide at the next meeting which of the budget report formats is preferable. Budget overview: 0 Operating funds are generated from tax levy 0 Annual operating budget is developed by City Staff and Librarian using past actual expenses as a guide 0 An unreserved balance (currently approx. $1 10,000) is accumulating from unspent or special funds, to be used primarily for library's unusual or special needs or capital expenditures in the future o A reserved fund (approx. $60,000) is designated to cover debt payments 0 Approx. $148,000 remains to pay off bonds which financed library construction, scheduled to be paid off in 2007 The Board agreed that it would like to see the fund balances once per year on the year end financial report, and Johnson agreed that information would be provided. Graham made a motion, which was seconded of January 31, 2000. Approved unanimously. expected in next month or two. by Anderson to accept the Treasurer's report Stoffers said a year end report for 1999 is Librarian's report by Mick Stoffers: Old Business: Interior signs are scheduled to be completed and installed within the next two weeks. Stoffers continues to explore options for disposal of old microfilm reader to see if any salvage firms will accept the machine. She has completed City's required paperwork for disposal of the machine. Graham will continue efforts to contact the newspaper to explore (continued on page two)