05-23-2000 LIB MIN - Laserfiche WebLink

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ELK RIVER LIBRARY BOARD MINUTES May 23, 2000 Robert Jones, Chair present Eleanor Holm, Vice Chair present Geraldine Graham, Secretary present Leslie Anderson present Mike Hangaard present Also present: Mick Stoffers, Librarian; Verne Oleksowicz, GRRL Meeting was called to order at 6:35pm by Robert Jones. It was determined that a Quorum was present. Action re: Minutes of Nov. 23, 1999 meeting: A motion was made by Holm and seconded by Jones to approve minutes of Nov. 23, 1999 meeting. Approved unanimously. Action re: Minutes of April 25, 2000 meeting. A motion was made by Hangaard and seconded by Holm to approve minutes of April 25, 2000 meeting. Approved unanimously. Correspondence: Stoffers distributed a registration form for Library Trustees to join the Minnesota Library Association if they desire. The membership fee of $19 would be covered by the library's operating budget. Membership benefits include periodic mailings from MLA and a reduced fee for attending the annual statewide conference. There were no suggestions from the public suggestion box. Treasurer's Report: Holm made a motion, seconded by Hangaard, to accept Treasurer's report of April 25, 2000. Approved unanimously. Librarian's report by Mick Stoffers: Old Business: Two bids have been received for annual maintenance of the microfilm reader-printer. Bid #1 - $575 for the Canon MP 90 + $250 for the Roll Fiche Carrier 200. Bid #2 $400 for the Canon MP 90 + $100 for the Roll Fiche Carrier 200. The librarian will enter into an agreement for 12 months of service with the company submitting Bid #2. For repair of countertop edging, a request has been made to the company that originally constructed the countertop, however, they have not followed through in sending a repair person to the library. The librarian will continue to contact the company for repairs. Budget for 2001: Stoffers distributed a first draft of the 2001 Library Operating Budget and explained each line item and how the projected budget figures were determined. For several line items, estimated budget figures are not yet available -- Stoffers is either waiting for bids or estimates from various sources. Some of the larger cost line items that are new or different in 2001 include: 0 new vacuum cleaner purchase 0 removal of old, damaged window caulking, re-caulking of all windows, and exterior painting of windows, trim and doors 0 draperies for community room and certain windows of the library By the June Library Board meeting, it's expected that this draft budget will be complete and can be considered by the Board for approval. The City of Elk River would like to have the library's projected 2001 budget by July. Jones requested clarification about last month's discussion related to the library's interest in purchasing any adjacent real estate that comes up for sale in the future. Stoffers Page 1 of 2