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ELK RIVER LIBRARY BOARD MINUTES <br />Eleanor Holm, Chair present <br />Geraldine Graham, Secretary present <br />Also present: Mick Stoffers, Librarian <br />March 27, 2001 <br />Leslie Anderson, Vice Chair present <br />Mike Hangaard absent <br />Meeting was called to order at 6:40pm by Eleanor Holm. <br />It was determined that a Quorum was present. <br />A slate of officers for 2001 was agreed upon: Holm-Chair; Anderson-Vice Chair; <br />Graham, Secretary. A motion was made by Graham and seconded by Anderson to elect this <br />slate of officers. Approved unanimously. <br />Discussion of Library Board membership: <br />The Board noted that one vacancy exists on the Board and discussed potential <br />methods of outreach to fill this position, such as announcements in city newsletter, local <br />newspaper, announcements sent to area churches for weekly bulletins. The librarian has <br />already posted a sign on the library front door and is talking individually with active library <br />users as opportunities arise. The Chair instructed the Secretary to correspond with current <br />board member Hangaard to determine his interest in continuing to serve on the board. <br />Action re: Minutes of January 23, 2001 meeting: <br />A motion was made by Anderson and seconded by Holm to approve minutes of <br />January 23, 2001 meeting. Approved unanimously. <br />Correspondence: None. There were no suggestions from the public suggestion box. <br />Treasurer's Report of February 28, 2001: <br />A motion was made by Anderson, seconded by Graham to approve Treasurer's Report <br />of February 28, 2001. Approved unanimously. <br />Librarian's report by Mick Stoffers: <br />Old Business: The librarian has received a bid of $2,800 for draperies for the <br />community room and the reading area. This cost includes hardware and installation. The <br />2001 budget includes funds for this item. The board instructed the librarian to place the <br />order. <br />Display cases: The board discussed requests by the public for displaying items in the <br />library's display cases. Holm made a motion, seconded by Anderson, that displays be <br />limited to not-for-profit ventures. Unanimously approved. <br />New Business: A "state of the city' report will be made to the City Council on April 2, <br />2001. Stoffers will be present to answer questions and invited board members to attend. <br />The library's report of activity in 2000 indicates slightly reduced usage figures. Stoffers said <br />that trend occurred throughout the Great River Regional Library system in 2000. Possible <br />reasons include: a) colder, snowier winter; b) more patrons are renewing material via <br />Internet, and those renewals are not tracked by GRRL; and c) more patrons are accessing <br />research materials via Internet (full text magazine articles, etc.), which are usages not <br />tracked. <br />Stoffers will contact the painter who will be painting the library's exterior trim to get <br />on his schedule. <br />The Elk River Library qualifies for two additional computer terminals from GRRL, <br />however, we must supply the station-furniture, which was not budgeted for in 2001. The <br />board discussed seeking private sector grant funds to fill this need and asked Stoffers to <br />prepare list of items and costs. Graham will prepare grant requests. <br />Next meeting is April 23, 2001. <br />Meeting adjourned at 7:30pm. Respe .fully submitted, <br />Geraldine Graham, Secretary <br />