5.7. & 5.8. SR 07-14-2003 - Laserfiche WebLink

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TO: FROM: DATE: SUBJECT: Items ~ 5.7. & 5.8. MEMORANDUM Mayor and City Council Pat Klaers, City Administrator July 14, 2003 Update on Results of ArtSoup Festival and Request to Release 2003 Funds for Arts Alliance Activities From all appearances, the ArtSoup Festival held on June 21-22 was a huge success. Tony Darkenwald from the Elk River Area Arts Alliance will be at the City Council meeting to provide an update on the ArtSoup Festival. The 2003 budget contains $10,000 for the Arts Alliance. Attached is the July 10, 2002 Arts Alliance request for funding. In this letter it is implied that the funding request was broken down into $5,000 for the Arts Alliance activities and $5,000 for the ArtSoup Festival. Last February, the City Council released $5,000 of the $10,000 that was in the budget. This money went toxvards the ArtSoup Festival. The Arts Alliance organization would now like to request the release of the balance of the budgeted funds for 2003. In the past, these city funds have been used for such activities as the Strings for Youth and/or the Arts in Harmony programs. Also, in the past, we have requested documentation regarding matching funds for the city's contribution. However, based on the Arts Alliance annual budget, it appears that the city's contribution is more than being matched by contributions from the community so I think that we can dispense with this requirement. On June 9, 2003, the City Council approved some amendments to the 2003 budget. The city is still approximately $200,000 short of having a 2003 balanced budget. However, it is expected that this is a conservative figure and that the budget gap will be much smaller by the end of the year. Depending upon the size of the gap at the end of the year, reserves from either the general fund or the liquor store can be used to balance the budget. The amendments made to the 2003 budget by the City Council on June 9, 2003 did not include any adjustments in the $10,000 allocation to the Arts Alliance. As long as budgets are being mentioned, it should be noted that the Arts Alliance will again be requesting funding for activities in 2004. The likely request is for $10,000 for general programs.